Overview of Purchase Order System

This function allows you to create Purchases Orders to send to your suppliers. A purchase is used to place orders with your suppliers and to deliver goods to your business locations. You can also drop ship orders from your suppliers directly to your customers location. Each line item receipt on the Purchase Order creates a new line Item in the Inventory Products table. This both increases the inventory in stock quantity and recosts the inventory for the item. Also have the ability to create and print professional looking purchase orders to order goods from your suppliers and use them to manage each receipt of goods.

Working with Suppliers 

This function allows you to edit or view existing information about your suppliers or create new suppliers. The suppliers form allows you to keep information about your suppliers that will help you make ordering decisions. Information such as name and address, financial information, shipping information, and any comments you want to keep on record are stored for each supplier.

Entering Warehouse

This function allows you to enter warehouses for your suppliers Ship To Address. Some suppliers have several shipping locations, or several departments to ship to within the same company. You have the ability in the Purchase Order form to select one of these warehouses to have the items you order shipped to.

Entering and Paying One Bill

This function lets you enter invoices or bills from your suppliers, that are a result of Purchases Orders you have placed with them or expenses that you may have from other functions of your business. The Bills Form lets you allocate the bill amount to as many General Ledger Accounts as necessary. The Bills form also lets you enter a reason for the expense, and any comments you have abut a particular bill. You can also pay the bill right from the Bills Form.

Managing Accounts Payable

This function allows you to age your payables and apply payments to each bill. This form will display all bills that aren't marked paid in the bills form for your suppliers. You can automatically write a single check to pay all outstanding bills for a particular vendor or you can select which bills to pay. Also gives the option to pay by check, credit card, or another payment method in this form.

Paying Multiple Suppliers

This function displays all of your outstanding bills and allows you to pay multiple bills and suppliers at once. You can create checks using an account that you specify in the check writer directly in this form.

Batch Posting

This function gives you the ability to batch post some or all of your outstanding bills at once rather than one at a time through the individual bills.